Call for Data

Call for Data

Information for the NAACCR Call for Data

Submission Opens November 1, 2025

Due Tuesday, December 2, 2025

Each year, NAACCR has a Call for Data (CFD) for its certification process and to produce a new set of Cancer in North America (CiNA) data products.

The NAACCR Data Use and Research and the Certification Committees invite you to submit incident cancer cases from your registry for the years 1995 through 2023 to be used for cancer statistics, surveillance, and research projects and activities.

All data must be submitted using the NAACCR Record Layout Version 25, and all variables must conform to NAACCR standard definitions and codes, as described in Volume II, Version 25 of the NAACCR Standards for Cancer Registries: Data Standards and Data Dictionary.

In addition, NAACCR requests that registries also include 2024 cases in their submission. The 2024 cases will be used for evaluation purposes only and will not impact inclusion in CiNA or Certification. The 2024 cases may be submitted after regular submission.

For any CFD questions or concerns, please contact Recinda Sherman. To keep up-to-date with any changes or additions to this website, please join the Call For Data Listserv by contacting Tricia Kulmacz.

2025 NAACCR Call for Data (CFD) Instructional Webinar

This instructional webinar will cover the NAACCR CFD process and highlighted critical changes for this year. this includes new data items and the required tumor-level de-duplication protocol.

Webinar Recording

Slides

Assigning Census Tracts (Point in Polygon Procedure)

New this year, please also have your geocoding staff view the “Assigning Census Tracts” webinar for for CFD related content. This NAACCR Talk was originally presented on Aug 18th, 2025

Documents

Submissions Open November 1, 2025.

Call For Data Due December 2, 2025.

Data Destruction

Here is information regarding data destruction procedures for older data submissions.

Survival

Here is information regarding the CFD “Calculate Survival Time In Months” and “Create Cause Specific And Other Death Classification.” We no longer support specific SAS programs, however, these variables can be generated using NAACCR*Prep & File*Pro.

Tools

EDITS

The final NAACCR Call for Data file must be submitted in v25 and clear the v25 CFD Edits. For registries that have not converted to v25,  the Northcon conversion software may be used to convert a file from v24 to v25.

NAACCR*Prep

NAACCR*Prep Instructions are available as slides in the CFD webinar recording section on this page.

If your registry uses SEER*DMS, you do not need to use NAACCR*Prep at all. Contact SEER*DMS support if you have any questions about how to create any of the NAACCR CFD submission files.

 Configuration Files

Instructions

  • Registries DO NOT have to run all Configuration Files.
  • Most registries only need to run the Configuration File ending in 1995-2024.
    • This is for registries that are submitting their Certification File, 12 Month, and CiNA data in one file.
  • Registries that submit 12 Month data separately need to use two Configuration Files
    • Use the Configuration File ending in 1995-2023 for the full submission.
    • Use the Configuration File ending in -2024 for the separate 12 month submission.
  • Registries that submit Certification separately will need to also use the Configuration File ending in -2023.
  • Registries that do not submit 12 Month data will use the Configuration File ending in 1995-2023.

Zipped Files

  • US CFD Config Files 2025 10/16/25
    • This zipped file contains 4 configuration files for the US as well as 4 associated “info” files that provide additional context for each file.
  • Canadian Config Files 2025 10/16/25
    • This zipped file contains 4 configuration files for Canada as well as 4 associated “info” files that provide additional context for each file.

Special Project US Configuration Files 

  • US VPR-CLS
    • These are for the US, VPR-CLS participating registries only.
    • This zipped file includes 1 configuration file as well as 1 associated “info” file that provides additional context.
    • This configuration creates a zip file with TWO data/XML files. The one ending with .pii.xml.gz will be retained by the registry. The one ending with .pprl.xml.gz can be submitted to IMS so that IMS can perform VPR linkages on the registry’s behalf AFTER the registry signs the DUA.
    • Read the VPR-CLS instructions on the Documents Tab for more info.
    • Note: The VPR-CLS configuration requires a special file, known as the salt, to run. The salt is a separate download. It is not included with these configurations.

  • US NCCR

    • These are for US, NCCR participating registries only.
    • This zipped file includes 2 configuration files (for age 0-19 and 0-39) as well as two associated “info” files that provide additional context for each file.

DEDUPLICATION

Match*Pro Deduplication Protocol

Match*Pro Software

  • Link to download current Match*Pro – Current version
    • Note 1: It is critical to use the most current version of Match*Pro. 
    • Note 2: Match*Pro is based on the Solid Tumor Rules 2025 Update. Any changes to multiple primary rules included in the 2026 update will be included in next year’s version of Match*Pro.

COMPLETENESS

REVIEW XML FILES

File*Pro can be used to view and manage large cancer data files formatted according to NAACCR Data Exchange Standards and export XML or CSV files for review or analysis. It can also be configured to be used with any data stored in a fixed column or CSV file format. For use with the Call for Data process, File*Pro can provide an overview of data items included in an XML file and their fill rate, and it can calculate the standard derived fields (survival, NHAPIIA, poverty, etc).

File*Pro (direct link) https://seer.cancer.gov/tools/filepro/

XML Exchange Plus can also be used to view and manage large cancer data files formatted according to NAACCR Data Exchange Standards and export XML or CSV files for review or analysis.

Exchange Plus (direct link) https://www.cdc.gov/cancer/npcr/tools/registryplus/xml-exchange-plus.htm

Tools are also available to translate XML files for review in SAS.

Submit

SUBMIT CALL FOR DATA, COMPLETE CaRI DATABASE, ACCESS DATA ASSESSMENT

Welcome to the  NAACCR Call for Data Submission Site! Log-in here, using your MyNAACCR credentials, to submit your CFD file, complete your electronic submission forms, and post your signed Data Assurance Agreement and consent forms.

  • The NAACCR Call for Data Submission Portal will open November 1, 2025. The CFD Submission is due Midnight EST, Tuesday December 2, 2025.
  • If you have a new account or are unable to access the Submission site, please contact Recinda Sherman.

You may also log-in here to  access your current and historic Data Assessment Reports as well as update/review your registry information in the CaRI database.

  • To use the Data Visualization Tool in the Data Assessment Reports, you will need to download Tableau Reader (free software) available here.
  • Access to the CaRI Database and the registry-specific Data Assessment Reports is always available—even if the CFD Submission Portal is closed.

Funding for this web site content was made possible in part by a contract with Federal funds from the National Cancer Institute, National Institutes of Health and Department of Health & Human Services under Contract number 75N91021D00018 / 75N91021F00001. Additionally, funding for this web site content was made possible in part by a cooperative agreement with Federal funds from the Centers for Disease Control and Prevention Cooperative Agreement number 5NU58DP007575. Its contents are solely the responsibility of the authors and do not necessarily represent the official views of the NCI and CDC.

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