Call for Data

Call for Data

Information for the NAACCR Call for Data

Submission Open November 1, 2020

Due Tuesday, December 1, 2020

Each year, NAACCR has a Call for Data for its certification process and to produce a new set of Cancer in North America (CiNA) data products.

The NAACCR Data Use and Research and the Data Evaluation and Certification Committees invite you to submit incident cancer cases from your registry for the years 1995 through 2018 to be used for cancer statistics, surveillance, and research projects and activities.

All data must be submitted using the NAACCR Record Layout Version 18, and all variables must conform to NAACCR standard definitions and codes, as described in Volume II, Version 18 of the NAACCR Standards for Cancer Registries: Data Standards and Data Dictionary.

In addition, NAACCR request registries also include 2019 cases in their submission. The 2019 cases will be used for evaluation purposes only and will not impact inclusion in CiNA or Certification. 2019 cases may be submitted after regular submission.

For any Call for Data questions or concerns, please contact Recinda Sherman. To keep up-to-date with any changes or additions to the website, please join the Call For Data Listserv by contacting Tricia Kulmacz.

Call for Data Instructional Webinar

 

Submissions Open November 1, 2020

Call For Data Due Tuesday, December 1, 2020.

*The date of latest update is listed below

 

Geographic Based  Measures

Survival

Here is information regarding the Dec 2020 CFD “Calculate Survival Time In Months” and “Create Cause Specific And Other Death Classification.” We no longer support specific SAS programs, however, these variables can be generated using NAACCR*Prep & File*Pro. Note: links below will take you to the most updated SAS programs available for download on the SEER website for as long as the SAS programs are supported by SEER.

*The date of latest update is listed below

EDITS

        • Two modifications were made to the metafile originally posted on 9/3/20.
          • The XML layout was removed. The NAACCR v18 flat file layout should be used on submission files in either the traditional flat format or in .xml format.
          • The edits in the list below have been modified so they skip cases diagnosed prior to 2006. The list of edits is the same as the list of edits NPCR distributed with instructions to ignore errors for cases diagnosed prior to 2006.
          • If a registry prefers not to use the updated metafile, they may use the 9/3/20 version of the NAACCR CFD Edits Metafile and…
            • Select the NAACCR V18 Flat File layout when running edits (do not use the XML layout even when running edits against an .xml file).
            • Registries may choose to ignore edits in the list above for cases diagnosed prior to 2006.

NAACCR*Prep

(The November update replaces the 10/27 update. The November update is to fix an issue with NPCR submissions that used XML as their registry input file. Users may use this update or merely use a flat file format for the registry data.

However, all CFD Submissions will need to ensure they use at least the 10/27 or later version of NAACCR*Prep to generate this year’s submission file, which addresses a critical formatting error as well as updating with a few minor improvements unrelated to the integrity of the submission file.)

Note: if you do not wish to add the additional tract-level, derived Area Based Social Measures, please contact Recinda Sherman rsherman@naaccr.org for special configuration file.

COMPLETENESS

CONVERT BETWEEN XML and FLAT FILE

Using the options below, you can convert your XML Submission File back to a Flat File.

This GitHub project hosts a Java NAACCR XML library that is intended to be embedded into other software, and it also provides a standalone GUI tool that provides a more user-friendly environment for processing NAACCR XML data files.

File*Pro can be used to convert between XML and Flat file format. The software can also be used to view and manage large cancer data files formatted according to the NAACCR Data Standards (Volume II). It can also be configured to be used with any data stored in a fixed column or CSV file format. For use with the Call for Data process, File*Pro can also sort a flat file by patient ID in preparation for NAACCR*Prep, and it can calculate the standard derived fields (survival, NHAPIIA, poverty, etc).

Welcome to the  NAACCR Call for Data Submission Site! Log-in here, using your MyNAACCR credentials, to submit your CFD file, complete your electronic submission forms, and post your signed Data Assurance Agreement and consent forms.

  • The NAACCR Call for Data Submission Portal will open November 1, 2020. The CFD Submission is due Midnight EST, Tuesday December 1, 2020.
  • You can verify if you have a MyNAACCR account here. If you have a new account or are unable to access the Submission site, please contact Recinda Sherman.

You may also log-in here to  access your current and historic Data Assessment Reports as well as update/review your registry information in the CaRRI database.

  • To use the Data Visualization Tool in the Data Assessment Reports, you will need to download Tableau Reader (free software) available here.
  • Access to the CaRRI Database and the Data Assessment Reports is always open—even if the CFD Submission Portal is closed.

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