Information for the NAACCR Call for Data
- Call for Data Letter – 8/2/2023
Each year, NAACCR has a Call for Data for its certification process and to produce a new set of Cancer in North America (CiNA) data products.
The NAACCR Data Use and Research and the Certification Committees invite you to submit incident cancer cases from your registry for the years 1995 through 2021 to be used for cancer statistics, surveillance, and research projects and activities.
All data must be submitted using the NAACCR Record Layout Version 23, and all variables must conform to NAACCR standard definitions and codes, as described in Volume II, Version 23 of the NAACCR Standards for Cancer Registries: Data Standards and Data Dictionary.
In addition, NAACCR requests registries also include 2022 cases in their submission. The 2022 cases will be used for evaluation purposes only and will not impact inclusion in CiNA or Certification. 2022 cases may be submitted after regular submission.
For any Call for Data questions or concerns, please contact Recinda Sherman. To keep up-to-date with any changes or additions to the website, please join the Call For Data Listserv by contacting Tricia Kulmacz.
Call for Data Instructional Webinar
8/28/2023 Materials
*The date of latest update is listed below
- General Instructions – 9/14/23 (Sept 14 update includes handling day of date instruction)
- Certification and CiNA Call for Data Items 2023 – 9/30/23 (updated to correct spelling errors)
- Data Assurance Agreement – 9/14/23 (Sept 14 update includes handling day of dates)
- This document is for reference only. Please use the DAA available in the CFD Portal to sign.
- Annual Call for Data Consents – 8/23/23
- This document is for reference only. Please use the Consents available in the CFD Portal to sign.
- Data Quality Criteria – 8/8/23
- Data Selection Criteria – 8/8/23
- How to Include Non-Standard Data Items Instructions – 11/14/23 (corrected variable name for NCCR registries)
- VPR-CLS Instructions – 11/14/23 (minor correction of typo)
- CaRI Database Update/Review Instructions – 9/1/21 (Still current for 2023)
- NCCR Submission Instructions – 10/2/23
- NCCR Call for Data Items 2023
Survival
Here is information regarding the CFD “Calculate Survival Time In Months” and “Create Cause Specific And Other Death Classification.” We no longer support specific SAS programs, however, these variables can be generated using NAACCR*Prep & File*Pro.
*The date of latest update is listed below
EDITS
- v23 CFD Edits Metafile – 10/5/23
- 10/5/23 Update
- Restored a skip condition to the following edits for cases diagnosed before 2015
- RX Date Mst Defn Srg, Surg Prim site 03-2022
- RX Date Mst Defn Srg (Subm)
- RX Date Mst Defn Srg, Date Last Contact (NPCR)
- RX Date Mst Defn Srg, Date of DX (Subm-NAACCR)
- RX Date Mst Defn Srg, RX Date Surgery (NPCR)
- Restored a skip condition to the following edits for cases diagnosed before 2015
- 10/5/23 Update
-
- 9/20/23 Update
- Edits related to Sentinel Nodes Pos/Ex removed with the exception of edits checking valid values.
- 9/20/23 Update
- Inter-Record (IR) Edits – (This is the same version of the IR Edits that is posted to the NPCR Doc Server with a posted date of 8/23/23)
The final NAACCR Call for Data file must be submitted in v23 and clear the v23 CFD Edits.
For registries that have not converted to v23, the Northcon conversion software is may be used to convert a file from v22 to v23.
NAACCR*Prep
- NAACCR*Prep Instructions – (10/16/23)
- NAACCR*Prep Executable File – (10/16/23)
Canadian Configuration Files
US Configuration Files
Special Project US Configuration Files
DEDUPLICATION
Match*Pro Deduplication Protocol
- Patient-Level Match*Pro Training – August 2022 Training (Requires MyNAACCR Login)
-
Tumor-Level Match*Pro Training – March 2023 Training (Requires MyNAACCR Login)
- Match*Pro Deduplication Resources – 9/14/23 (Updated with minor instruction clarification)
- Zipped file contains instructions and configurations for both patient- and tumor-level
Match*Pro Software
COMPLETENESS
-
-
- NAACCR Method to Estimates Completeness Workbook -05/03/2023
-
REVIEW XML FILES
File*Pro can be used to view and manage large cancer data files formatted according to NAACCR Data Exchange Standards and export XML or CSV files for review or analysis. It can also be configured to be used with any data stored in a fixed column or CSV file format. For use with the Call for Data process, File*Pro can provide an overview of data items included in an XML file and their fill rate, and it can calculate the standard derived fields (survival, NHAPIIA, poverty, etc).
File*Pro (direct link) https://seer.cancer.gov/tools/filepro/
XML Exchange Plus can also be used to view and manage large cancer data files formatted according to NAACCR Data Exchange Standards and export XML or CSV files for review or analysis.
XML Exchange Plus (direct link) https://www.cdc.gov/cancer/npcr/tools/registryplus/xml-exchange-plus.htm
The sentence at the very bottom of the page needs to be updated to read:
Tools are also available to translate XML files for review in SAS.
Welcome to the NAACCR Call for Data Submission Site! Log-in here, using your MyNAACCR credentials, to submit your CFD file, complete your electronic submission forms, and post your signed Data Assurance Agreement and consent forms.
- The NAACCR Call for Data Submission Portal will open November 1, 2023. The CFD Submission is due Midnight EST, Tuesday December 5, 2023.
- If you have a new account or are unable to access the Submission site, please contact Recinda Sherman.
You may also log-in here to access your current and historic Data Assessment Reports as well as update/review your registry information in the CaRI database.
- To use the Data Visualization Tool in the Data Assessment Reports, you will need to download Tableau Reader (free software) available here.
- Access to the CaRI Database and the registry-specific Data Assessment Reports is always available—even if the CFD Submission Portal is closed.