Virtual Pooled Registry Cancer Linkage System

The Virtual Pooled Registry Cancer Linkage System (VPR-CLS) is a one-stop-shop designed to efficiently connect researchers with multiple cancer registries, thereby increasing access to, linkage with, and use of this valuable source of cancer surveillance information. The project is coordinated by the North American Association of Central Cancer Registries (NAACCR) and funded by the National Cancer Institute (NCI). The VPR-CLS is currently in the development phase and is progressing with input from national partners, researchers, and central registry staff. The system to support multi-registry cohort linkages is anticipated to be available to researchers in 2019.

Additional VPR-CLS goals are to provide resources for ongoing registry participation in VPR-CLS linkages, develop ways to streamline the IRB application and review process, and facilitate inter-registry case de-duplication and identification of multiple primaries.


The completeness of population-based cancer surveillance in the United States offers an unprecedented opportunity for large scale epidemiologic research. Yet, a significant barrier to cancer epidemiology in the United States is the inability for researchers to efficiently perform linkages with multiple state cancer registries. The resources and time associated with approaching each registry individually are extreme and may result in few matched cases.  In addition, there is no consistency among states in application, approval, and linkage procedures.

The Virtual Pooled Registry Cancer Linkage System (VPR-CLS) will address many of these limitations.  The VPR-CLS is designed to facilitate minimal risk cohort linkage and provides the following efficiencies:

  • Researchers submit a single application for multi-registry linkages.
  • A single cohort file is securely exchanged and simultaneously linked with multiple cancer registries using a standardized protocol and linkage software.
  • Linkage occurs behind the registry firewall and only the number of matched cases, by registry and diagnosis year, are released back to the researchers.
  • Match counts help researchers prioritize which registries to approach for release of cancer information on the matched cases.
  • The VPR-CLS is also developing ways to streamline the registry and IRB application process.

In 2016, successful VPR-CLS pilot linkages were completed between two large cohort studies (ATSDR Camp Lejeune Cohort and NCI Radiologic Technologists Cohort) and over 40 central cancer registries across the Unites States.  The results are being compiled and will help guide future implementation timeline and strategies for the VPR-CLS.


For cohort studies that typically spend large amounts of money on follow-up for cancer cohorts or to identify cancer cases among existing cohorts, the VPR-CLS would provide the following benefits:

  1. Facilitate a systematic process for linking with multiple registries
  2. Provide follow-up information on vital status
  3. Allow researchers to determine the number of matches prior to completing the lengthy and costly IRB review and approval process

For post marketing surveillance with smaller sample sizes, limited years of follow-up, and high rates of loss to follow-up, the VPR-CLS would provide these additional benefits:

  1. More efficient identification of cancer diagnoses following receipt of a drug or device
  2. Ability to link exposed patients routinely over extended time intervals
  3. Leveraging population-based cancer registries to provide maximum power for identification of relatively rare cancers that may have significant risk.

For cancer registries, in addition to supporting research cohort linkages, the VPR-CLS has the added potential to facilitate the following activities to enhance data quality, completeness, and accuracy:

  1. De-duplication between central registries: The VPR-CLS provides a platform for ability to de-duplicate cases that are captured in multiple states, and counted as incident cases in each state. Currently there is no systematic way to identify cases that claim residency in multiple states, and therefore incidence rates may be inflated. Cross-state de-duplication would address this issue and provide more accurate estimates of incidence.
  2. Identification of multiple primaries: Currently, multiple primary cancer incidence is based on information contained within a single registry. Therefore if an individual has a diagnosis of two separate cancers in two states, there is currently no mechanism to capture this information and link it to a single individual. The VPR-CLS would make such quality assurance possible and therefore provide more accurate estimates of the incidence of multiple primary cancers.
  3. Sharing of additional treatment, progression, and follow-up information: Identification of patients treated in more than one state could result in the exchange of treatment data between states, along with information on recurrence and disease progression. Registries could also share vital status and save time for manual searching while improving survival statistics.


Cancer registries capture a wealth of standardized data that can enhance research studies. Routinely collected information includes patient demographics (residence and age at diagnosis, race, sex, etc.), cancer diagnosis (date of diagnosis, primary site, histology, behavior, etc.), stage of disease SEER Summary Stage and AJCC TNM Stage, treatment surgery, radiation, etc., and follow-up information (vital status, date of last contact, etc.). Completeness and availability of this information may vary from registry to registry depending on data collection requirements and registry resources.

Cancer registries generally make their data available 24 months after the close of a diagnosis year (e.g. cancers diagnosed in 2014 are made available at the end of 2016). This timeframe allows reporting facilities time to report complete information and for central registries to edit the data, consolidate multiple reports for a single case, and link with other data sources, including death files, to ensure the most complete and high quality data. The 12-month data (e.g. cancer cases diagnosed in 2015 made available at the end of 2016) may not be as complete; however, these data may be used for linkages and preliminary cancer statistics.

Questions about the VPR-CLS can be addressed to Castine Clerkin, VPR-CLS Program Manager, cclerkin@naaccr.org.

Copyright © 2018 NAACCR, Inc. All Rights Reserved | naaccr-swoosh-only See NAACCR Partners and Sponsors