Assistant Director, Cancer Registry and Quality Reporting

Job Summary

Assistant Director, Cancer Registry and Quality Reporting directs the administrative operations of the UCSF Cancer Registry and Quality Reporting. Oversees contract reporting of cancer cases for Children’s Oakland.  Leads, organizes and delegates medical registry input and processes to team. Develops and reports quality metrics. Accountable for ensuring all aspects of UCSF Health Cancer Registry compliance with mandatory state reporting requirements. Directs cancer program voluntary compliance with American College of Surgeons, Commission on Cancer standards; leads preparation of statistics for renewal of NCI Comprehensive Cancer Center grant funding.

Leads and directs quality improvement initiatives at UCSF and across the UCSF JMH East Bay Cancer Network. Serves as point of contact for deceasing patients in the electronic medical record for the Cancer Center. Directs and serves as System Owner for multiple servers specific to registry work and ensures compliance with IS-3. Serves on national boards and committees and acts as subject matter expert in the area of cancer registry and population health reporting and databases.  Responsible for developing pipeline of qualified registrars to ensure workforce sustainability.

Department Description

The UCSF cancer registry collects high quality data and reports over 8,300 new cases per year (2024). The California State Department of Health Services has been mandated under state law the gathering of information on the amount and type of cancer occurring throughout the state of California.  In accordance with this law, cancer diagnosis and treatment information collected for patients of the UCSF Helen Diller Family Comprehensive Cancer Center are kept confidential under California Health and Safety Code Sections 103885 and 100330.  Incidence cancer case reports, correction, and follow-up records are transmitted weekly to the Greater Bay Area Cancer Registry. The UCSF Cancer Registry plays an integral part in maintaining the UCSF cancer program accreditation by the American College of Surgeons, Commission on Cancer as a NCI-Designated Comprehensive Cancer Center Cancer Program. Accreditation consists of leading and coordinating documentation of voluntary compliance with 36 standards of quality cancer care. Re-accreditation surveys occur every 3 years

Required Qualifications

• Bachelor’s degree in related/Allied Health area and / or equivalent experience / training
• At least 5-7 years’ experience managing a cancer registry, staff, and budget of comparable size to UCSF Cancer Registry
• Oncology Data Specialist certification required
• Academic knowledge and applied background in the clinical specialty and clinical quality measures
• Maintenance of 10-15 Continuing Education Units of direct Cancer registry related training per year
• Demonstrated ability to apply knowledge of clinical concepts to improve clinical registry data collection and analysis methodologies
• Expertise in current industry trends in clinical specialty and serves as an industry thought partner on advancements for the clinical registry
• Broad knowledge of department, organization, HR and UC policies and processes. Expert knowledge of relevant clinical registry industry federal, state and local laws and regulations
• Demonstrated management and conflict resolution skills to effectively lead and motivate others
• Effectively manages multiple important priorities. Proven ability to make decisions based on objective facts and support decisions with evidence
• Ability to organize division operations in an efficient and effective manner through improving program administrative processes, procedures, and systems
• Change management skillset to support the integration of cancer registry data across the UC system and affiliate partners
• Advanced interpersonal skills to work collaboratively, coordinate and integrate with others in clinical specialty program, clinical registry peers, researchers and management
• Proven analytical abilities and problem-solving skills to quickly evaluate complex issues and identify options for resolution
• Demonstrates sound judgement and innovative thinking to identify opportunities for the cancer registry systems, processes and application of data
• Strong verbal and written communication skills to effectively communicate through all mediums and with all groups
• Demonstrated abilities to listen actively, persuade, advise, and counsel internally and externally among other health systems and state and national registries
• Expert user of internal clinical information and documentation application programs
• Ability to serve as the system owner, train clinical staff, troubleshoot issues, and recommend improvements in convenience and efficiency