Standing Rules

NORTH AMERICAN ASSOCIATION OF CENTRAL CANCER REGISTRIES, INC. (NAACCR)

STANDING RULES Standing Rules as of 6/19/2011 (PDF)

  1. Standing Rules
    1. Unless specified otherwise, the Board of Directors shall establish and amend the Standing Rules necessary to carry on the business of NAACCR.
    2. The Board of Directors shall notify the membership of any changes to the Standing Rules in the official NAACCR publication following such changes. Standing Rules shall be published and made available to the membership.
    3. Any Standing Rule adopted by the Board of Directors may be rescinded by a two-thirds (2/3) vote of the voting membership at an Annual Business Meeting.
    4. All committee meetings of NAACCR held at the annual meeting are open for observation to all members of NAACCR.
  2. Bylaws Committee
    1. This committee shall consist of three (3) members. The President shall appoint one (1) of the three (3) members to act as the Chair. The President shall also appoint a Board of Directors liaison to the committee. Each committee representative is entitled to vote on committee actions. A committee representative, when unavailable or absent for any reason, may designate an alternate to participate in a committee meeting. The alternate may vote on any business conducted during this meeting.
    2. The committee receives and reviews all proposed amendments to the Bylaws. The committee shall be responsible for distributing proposed amendments to the membership at least thirty (30) days prior to action being taken at the annual business meeting.
  3. Communications Committee
    1. This committee shall consist of a chair, one (1) representative from at least three (3) full members, and one (1) representative from relevant sponsoring organizations, Each sponsoring organization shall appoint its representative. The President shall appoint the Chair from members of the organization. The President also shall appoint a Board of Directors liaison to the committee. Each committee representative is entitled to vote on committee actions. A committee representative, when unavailable or absent for any reason, may designate an alternate to participate in a committee meeting. The alternate may vote on any business conducted during this meeting.
    2. The committee shall be responsible for the NAACCR newsletters, press releases, press conferences, and oversight and direction of the content of the NAACCR website.
  4. Data Evaluation and Certification [DEC] Committee
    1. This committee shall consist of a chair, one (1) representative from at least three (3) full members, and one (1) representative from relevant sponsoring organizations, Each sponsoring organization shall appoint its representative. The President shall appoint the Chair from members of the organization. The President also shall appoint a Board of Directors liaison to the committee. Each committee representative is entitled to vote on committee actions. A committee representative, when unavailable or absent for any reason, may designate an alternate to participate in a committee meeting. The alternate may vote on any business conducted during this meeting.
    2. The committee shall evaluate member data submissions on an annual basis and determine and evaluate parameters to identify and assess high quality data for various data uses, including objective certification standards.
  5. Data Use and Research [DUR] Committee
    1. This committee shall consist of a chair, one (1) representative from at least three (3) full members, and one (1) representative from relevant sponsoring organizations, Each sponsoring organization shall appoint its representative. The President shall appoint the Chair from members of the organization. The President also shall appoint a Board of Directors liaison to the committee. Each committee representative is entitled to vote on committee actions. A committee representative, when unavailable or absent for any reason, may designate an alternate to participate in a committee meeting. The alternate may vote on any business conducted during this meeting.
    2. The committee shall gather, review, and consider data from member organizations for publication. Insofar as resources are available, the committee shall prepare a publication of cancer incidence and mortality data. It is responsible for identifying issues related to the release of various types of data by central cancer registries and providing recommendations and guidelines on these issues, including confidentiality; oversees the NAACCR Research Program; develops a research agenda for the organization; and conducts abstract review for the scientific program of the Annual Conference.
  6. Education Committee
    1. This committee shall consist of a chair, one (1) representative from at least three (3) full members, and one (1) representative from relevant sponsoring organizations. Each sponsoring organization shall appoint its representative. The President shall appoint the Chair from members of the organization. The President also shall appoint a Board of Directors liaison to the committee. Each committee representative is entitled to vote on committee actions. A committee representative, when unavailable or absent for any reason, may designate an alternate to participate in a committee meeting. The alternate may vote on any business conducted during this meeting.
    2. The committee shall determine the educational needs of the Association and shall propose methods of meeting those needs including but not limited to the offering of short-term training courses.
  7. Information and Technology Committee
    1. This committee shall consist of a chair, one (1) representative from at least three (3) full members, and one (1) representative from relevant sponsoring organizations. Each sponsoring organization shall appoint its representative. The president shall appoint the Chair from members of the organization. The President also shall appoint a Board of Directors liaison to the committee. Each committee representative is entitled to vote on committee actions. A committee representative, when unavailable or absent for any reason, may designate an alternate to participate in a committee meeting. The alternate may vote on any business conducted during this meeting.
    2. The committee shall be responsible for developing the standard format for data exchange among members and for developing standards to ensure the security and accuracy of transmitted data.
  8. Nominating Committee
    1. The Nominating Committee shall consist of three (3) members nominated and elected by the voting Membership at the annual business meeting. The President shall appoint the Chair from the three elected candidates. The President also shall appoint a Board of Directors liaison to the committee. No member of this committee may designate an alternate with voting powers to participate in any meeting for which the appointed member is absent.
    2. The Nominating Committee shall secure candidates for the office of President-Elect, Treasurer, and Representative-at-Large as appropriate, and shall prepare a ballot to be distributed to the membership. The committee shall receive the completed ballots, tally the votes, and present the results of the election to the membership at the annual business meeting. The Nominating Committee shall also secure candidates from the Sponsoring Member Organizations for the position of Sponsoring Member Organization Representative to the NAACCR Board of Directors, and prepares a ballot to be disseminated to the Sponsoring Member Organizations. The Nominating Committee shall receive the completed ballots, tally the votes, and present the results of the election to the Board of Directors.
  9. Program Committee
    1. This committee shall consist of a chair, one (1) representative from at least three (3) full members, and one (1) representative from relevant sponsoring organizations. Each sponsoring organization shall appoint its representative. The President also shall appoint a Board of Directors liaison to the committee. The President shall appoint the Chair, who should be a member of the host registry for the Annual Conference. The standing committee should also include the previous year's chair, a representative of the host registry for the upcoming year, and a member from both the Education and Communications Committees. The President shall also appoint a Board of Directors liaison to the committee. Each committee representative is entitled to vote on committee actions. A committee representative, when unavailable or absent for any reason, may designate an alternate to participate in a committee meeting. The alternate may vote on any business conducted during this meeting.
    2. The committee shall be responsible for the program for the Annual Conference and working with the conference planner to set guidelines for meeting logistics and locations.
  10. Registry Operations Committee
    1. This committee shall consist of a chair, one (1) representative from at least three (3) full members, and one (1) representative from relevant sponsoring organizations, Each sponsoring organization shall appoint its representative. The President shall appoint the Chair from members of the organization. The President also shall appoint a Board of Directors liaison to the committee. Each committee representative is entitled to vote on committee actions. A committee representative, when unavailable or absent for any reason, may designate an alternate to participate in a committee meeting. The alternate may vote on any business conducted during this meeting.
    2. The committee shall provide a forum for discussion of methodological issues as they apply to the policies, procedures and operations of a central cancer registry and shall provide suggested models and developing standards for the policies, procedures, and operations of central cancer registries. The committee shall facilitate the peer-to-peer exchange of information on methods, procedures, and policies among registries.
  11. Uniform Data Standards Committee
    1. This committee shall consist of a chair, one (1) representative from at least three (3) full members, and one (1) representative from relevant sponsoring organizations, Each sponsoring organization shall appoint its representative. The President shall appoint the Chair from members of the organization. The President also shall appoint a Board of Directors liaison to the committee. Each committee representative is entitled to vote on committee actions. A committee representative, when unavailable or absent for any reason, may designate an alternate to participate in a committee meeting. The alternate may vote on any business conducted during this meeting.
    2. The Committee shall provide a formal mechanism to review and recommend proposed changes in data codes and/or the additionof new items submitted by NAACCR members to ensure that data remain comparable among central registries. Further,the committee shall provide a formal mechanism for reviewing and recommending edits of NAACCR approved data items.
  12. Fiscal Year
    1. The Board of Directors sets the fiscal year.